Do you know how much your office spends on printing each month?
If your answer is ‘no’, you’re not alone by a long shot. About 90% of businesses don’t have visibility of office printing costs, making it an unexplored opportunity for significant savings.
Here are a few ways you can start using multi-function printers to save money this year.
Consolidate and save
Consider consolidating all the functions of multiple office products (copy, fax, scan, and print) into one space-saving device that does it all. By purchasing only one set of supplies for your MFP, you’ll reduce costs and cut down on waste.
Cut energy consumption
By combining functions like print, copy, fax and scan into one device, you reduce your energy consumption. Most multi-function printers also include an Energy Saver mode, which will substantially conserve electricity when the device is not in use.
Save with scanning
Scanning documents with your MFP and saving them electronically can help you reduce paper costs and storage needs. Most MFPs will allow you to scan hard copy documents and route them to almost anywhere at the push of a button — to email, network storage, or directly to your desktop.
Duplex and Fax Forward
One of the simplest ways to reduce costs is to use duplex printing (printing on both sides of the page), and automatically forward incoming faxes to email without printing. Most MFPs include both of these functions to help you save on the cost of paper.
Reduce waste and monitor usage
Managed print and software solutions can work with your MFP to help reduce waste and monitor printing costs. Xerox Managed Print, for example, provides monthly reports that highlight any activity excesses so you can adjust device use rules or even limit feature access if necessary.
Looking for a smart multi-function that can help your business save money? Check out our print solutions.