With hurricane season in full swing, now is the time to ensure your business is prepared to recover quickly after a storm hits.
One area businesses often forget to include in their hurricane prep: the Technology (servers, networking, PCs, phones, etc.) that helps keep their office up & running.
As you review and test your emergency preparedness plan, here are a few tips to help ensure your technology is ready when the time comes:
1. BACKUP YOUR DATA
We can’t stress this often enough: A solid backup of your data (client files, accounting info, HR records, etc.) is essential to making sure your business can return to normal operations.
Backups should be performed frequently and tested regularly to ensure files can be restored when you need them.
Critical data should be backed up offsite or in the Cloud to make sure the files are protected in the event of a fire or flood at your office. With a cloud backup solution, your data is stored in secure, high availability, geo-redundant servers. This means you can access the files you need and get back to work in minutes, not days.
2. PROTECT YOUR HARDWARE
A storm doesn’t have to be a major hurricane to cause damage – Louisiana’s frequent summer thunderstorms can wreak havoc on your servers, network equipment and PCs if they’re not properly protected.
Invest in UPS Battery Backups to protect against sudden outages or power surges and allow for equipment to be shut down gracefully. Be sure to test the UPS on a regular basis to confirm the battery is in good condition.
To prevent water damage in case of a flood, avoid having PCs, servers, network switches, etc. on the floor of your office. Aim to keep your IT equipment at least 18 inches off the ground, and if possible, install critical equipment on an upper floor.
3. CREATE A COMMUNICATION PLAN
Landlines and mobile voice communication can be unreliable during and immediately after a disaster. To stay connected with your employees and clients, consider an emergency notification system to quickly send broadcast messages via text or email. If you already have a system in place, make sure your team’s contact information is up-to-date, and test your system at least once each year.
Need help with any or all of the above? Give us a call – our experts are here to help prepare your business for hurricane season and beyond.