Ideally, you should include your entire team (when possible and appropriate) on some of the decisions related to the move. Consider this: asking your current employees for input on the new layout isn’t merely a considerate question, it’s actually highly beneficial as it could uncover more effective and efficient work environments for your team!
Does it make more sense for customer service to be closer to your IT support team?
What about having your sales people right across the aisle from your marketing group?
Do you anticipate building your sales, marketing or admin teams?
Will you need to take into consideration space for future team member’s work spaces?
Departments which worked in isolation before the move could form stronger bonds with related departments and create a more cohesive (and lucrative) culture of success!
To truly ensure that everyone is comfortable with the move – both in idea and execution – communication throughout the process is key. Setting realistic expectations for the move date or the types of interruptions that could stem from transferring sites will help everyone plan their work schedules accordingly and avoid any potentially embarrassing situations when a project is interrupted or delayed because of the move.
If your company is small enough, and to avoid the task dog-pile that is inevitable when moving, ask for volunteers to help sort out the various responsibilities associated with the move. For example, your marketing folks should take care of the address changes with your advertisers, while your account managers can reassure your customers that the upcoming move isn’t a surprise and will be an improvement for everyone.
Maintaining an open line of communication from top to bottom will guarantee that all voices can be heard and keep everything moving forward.